Constitution

THE CONSTITUTION OF

THE BAY LAKE PROPERTY OWNERS ASSOCIATION

AS AMENDED  May 2, 2025

History

The Bay Lake Property Owners Association was founded in 1981 by Bay Lake residents for the purpose of improving environmental conditions and to work for their common goals and needs.  The Association concerns itself with interests that may contribute to the health, comfort, pleasure, safety and security of those living seasonally or permanently on the lake.  All members are encouraged to reflect the general feeling of their Lake and to bring their needs and thoughts to the attention of the Association.

Name

The association shall be known as the Bay Lake Property Owners Association.

Jurisdiction

The Bay Lake Property Owners Association shall be representative of the area known as Bay Lake in the Township of Perry in Parry Sound District, which is represented as part or all of Concession 3, 4, 5 and 6 in the Township.

 

Membership

Membership in the Bay Lake Property Owners Association is governed by the following rules:

  1. There can be a maximum of two voting members per property.
  2. The voting members can be:

(a)          The owners or owner and spouse,

and/or

(b)         Any immediate family member(s) designated by the owner and spouse.

  1. The member(s) noted in 2(b) must be designated in writing at the time of application for that specific year by the owners or owner and spouse.
  2. An application form with payment for the full amount of the annual dues shall be submitted to any member of the Executive at any time or at the Annual General Meeting (AGM).
  3. Upon acceptance of the application, the applicant becomes a member.
  4. Membership remains in effect as long as the annual dues are paid.  Any membership deemed by the Executive to be in default of dues shall lapse.  Membership may be reinstated by application to the Executive with full payment of dues.
  5. The amount of the annual dues is to be recommended by the Executive and approved by a two-thirds majority at the AGM.

Funds

The Treasurer, in consultation with the President, will oversee and manage the budget (finances), the movement of cash, receipts and payments and present to the Executive. The Treasurer will present the financial statement to members of the Bay Lake Property Owners Association at the annual General Meeting.         The signing officers are the President, Treasurer and Membership secretary with payments approved by two (2) of these officers.

The Bay Lake Property Owners Association is a non-profit organization.  Funds derived by the Association by way of dues, donations or fund raising activities will be used to cover the expenses of the Association.

Financial Year

The Financial year and Membership Term shall commence January 1ST and end on December 31st.

Executive

An executive consisting of a minimum of five (5) members shall be chosen by elections at the Annual General Meeting (AGM) of the association. Only members of the Association are allowed to vote and/or stand for election to the executive. Members who cannot attend the AGM and wish to stand for election must so indicate in writing to the current executive before the election and the AGM.

At the first subsequent meeting of the executive the five positions of President, Vice president, Membership, Secretary and Treasurer, will be determined from among the five (5).  Three (3) members of the executive shall be considered a quorum. Any member of the executive who missed 2 consecutive meetings without providing the executive with reasons may be voted off the executive by the remaining members. The executive may also replace board members without an election.

Annual General Meeting (AGM)

The AGM of the Association shall be held on the Pancake Breakfast weekend, the exact date being set by the executive. Annual reports shall be presented and an open session shall allow for new business to be presented from the floor. At least two (2) weeks’ notice shall be given to the members concerning the holding of the AGM.

New motions from the floor involving an expenditure of more than $1,500.00 must be referred to the incoming Executive for discussion and/or action unless they have previously been presented to the Executive.

Voting

Each property is entitled to one (1) vote at the AGM. Members may vote by written proxy. All motions shall be decided by a simple majority on a show of hands basis. In electing the members of the executive, where more than the required numbers of candidates are nominated, the election shall be by secret ballot.

Standing Committees

The Executive may appoint standing committees as required, for example but not limited to, Web Site, Pollution, Water Quality Control, Fishing, Recreational Safety, Fire Protection and Back Lot Subdividing, etc.

Amendments

Amendments to the Constitution may only be made at the AGM or at any General Meeting called by the Executive.  All members must be notified at least two (2) weeks in advance of the meeting and any amendments must be carried by at least two-thirds majority vote.

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